4. Upload recruiter docs and create a submission packet

Building a candidate’s submission packet is typically one of the most time-consuming steps in the recruitment process. With Vivian, however, you can complete this process in just a few clicks.

To do so, ensure that all necessary documents are uploaded to Vivian. Documents provided by the candidate can be found within the Job tab, under Candidate shared documents. Scrolling down further, under Recruiter only documents, Vivian allows you to upload any additional documents you need to create the submission packet, such as a float agreement. These are documents only you can see.

Once all necessary information has been uploaded, simply click the Customize and select documents > Customize packet. Here, you can select all the documents you want to include in your submission packet, including:

• A customizable cover sheet. You can choose for this to be branded with your agency’s logo or unbranded. Should you choose to forego the auto-generated cover sheet, the submission packet builder also allows you to upload your own.

• The candidate’s resume. You can use the file the candidate has uploaded (if they’ve done so) or opt for an auto-generated resume, which pulls information from their profile. Choose whichever one is more up-to-date and complete.

Once you’ve selected all the documents to include, click Next at the bottom of your screen. All selected documents will be combined into a single PDF, which can be downloaded to your desktop. The PDF will also be uploaded automatically to the Recruiter only documents section, for your reference.